Production and Purchasing Coordinator

The Production and Purchasing Coordinator is responsible for the end-to-end planning, coordination, and execution of packaging orders, from material procurement through outsourced processing to final production and shipment.

This role acts as the central control point for packaging operations – balancing customer demand with production capacity, material availability, vendor timelines, and physical space constraints within the plant.

The position requires a hands-on, accountable individual who can operate in a fast-paced, high-growth environment, make decisions, and bring structure and clarity to a complex workflow.

The objective of the role is to bring control, visibility, and consistency to packaging operations by effectively managing order flow, materials, and scheduling – supporting both on-time delivery and sustainable growth.

Key Responsibilities

Production Planning & Scheduling

• Own and maintain the packaging production schedule
• Sequence work across:
• Folder gluers (Moll & Bobst Alpina)
• Internal and external die cutting
• Outsourced printing and finishing
• Balance production flow based on:
• Capacity
• Material readiness
• Operational priorities
• Available space on the floor
• Customer commitments

End-to-End Order Coordination

• Manage orders through all stages:
• Roll procurement
• Sheeting
• Printing (external)
• Die cutting
• Folding/gluing
• Finishing (internal/external)
• Maintain clear visibility of job status and proactively manage delays or risks

Delivery Date Ownership

• Commit to and manage realistic delivery dates
• Communicate clearly with Sales and internal teams on:
• Order status
• Risks or changes
• Provide solutions and trade-offs when customer requests exceed current capacity

Purchasing & Material Planning

• Issue purchase orders for:
• Raw materials (paper/board)
• External services (printing, die cutting, finishing)
• Align material deliveries with production schedule
• Manage risks related to:
• Late materials
• Excess inventory
• Floor congestion

Vendor Coordination

• Act as primary contact for external vendors
• Track and manage:
• Order status
• Delivery commitments
• Escalate and resolve issues to maintain production flow

WIP & Space Management

• Actively manage work-in-progress (WIP) across the operation
• Control release of work into production to avoid:
• Overloading the plant
• Excess floor congestion
• Align production timing with downstream readiness

Cross-Functional Communication

• Work closely with:
• Sales / estimating
• Production supervisors
• Warehouse and shipping
• Ensure priorities are clearly communicated and executed

Continuous Improvement

• Improve visibility and structure in:
• Scheduling
• Order tracking
• Capacity awareness
• Support better use of ERP and Excel-based planning tools

Authority & Decision Making

• Owns production schedule and sequencing decisions
• Commits to delivery dates based on operational realities
• Can defer or re-sequence work when required, with clear communication
• Escalates trade-offs or conflicts when needed, with recommended options

Qualifications and Experience

• 3+ years experience in Production planning, Supply chain coordination and Buyer/planner role
• Experience in: Packaging, printing, paper converting, or similar manufacturing environment preferred
• Strong understanding of multi-step production processes, including outsourced operations
• ERP experience required (experience with Microsoft Dynamics AX 2012 R3 an asset)
• Strong Excel skills
• Strong organizational and prioritization skills in a fast-paced environment
• Ability to manage multiple orders in different stages simultaneously
• Clear and direct communicator across all levels of the organization
• High level of ownership and accountability
• Problem-solving mindset with ability to present solutions and trade-offs
• Comfortable working under pressure and adapting to changing priorities
• Fast-paced, high-growth packaging operation
• High level of daily coordination and reprioritization
• Requires a balance of structure, flexibility, and decision-making

Benefits

• Comprehensive Medical, Dental, and Health Benefits to support your well-being
• Retirement Plan – A retirement plan to help you plan for the future.
• Bonus – Annual bonus opportunities based on Company performance and/or Individual goals
• Collaborative Culture– A workplace built on communication, integrity, excellence, respect, and teamwork.
• Work-Life Balance – Support for a healthy balance between work and life.

 NOTE:  This job description in no ways states or implies that these are the only responsibilities of this position. The employee will be required to accept additional responsibilities as deemed appropriate by the Manager.

SupremeX is committed to employment equity and equal opportunity in compliance with all applicable Federal, Provincial, and State legislation in both Canada and the United States. We recruit and promote individuals based on merit and without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other protected characteristic under applicable law.

We welcome and encourage applications from qualified women, men, visible minorities, Indigenous peoples, persons with disabilities, and other underrepresented groups. If you require an accommodation during the recruitment process, please let us know.